Updates to OSHA’s Recordkeeping Rule

April 01, 2015



By Mindy Carrothers, Pinnacol Assurance

On January 1, 2015, the new OSHA Recordkeeping requirements went into effect. Are you up to date? As an employer, there are two important changes to note:

Recordkeeping Exemptions

Due to relatively low occupational injury and illness rates, the revised rule updates the list of industries that are exempt from the requirement to routinely keep OSHA injury and illness records. The new list is based on the North American Industry Classification System (NAICS) and injury and illness data from the Bureau of Labor Statistics (BLS) from 2007, 2008, and 2009.

Reporting Requirements

The rule also expands the list of severe work-related injuries and illnesses that all employers must report to OSHA. Previously, employers had to report all work-related fatalities, and all work-related hospitalizations of three or more employees. Now, employers must report the following events to OSHA:

  • All work-related fatalities
  • All work-related in-patient hospitalizations of one or more employees
  • All work-related amputations
  • All work-related losses of an eye

Additionally, employers must report work-related fatalities within 8 hours of finding out about it. For any in-patient hospitalization, amputation, or eye loss employers must report the incident within 24 hours of learning about it. Don’t forget – this rule retains the current requirement to report all fatalities within eight hours and adds the requirement to report all inpatient hospitalizations, amputations and loss of an eye within 24 hours to OSHA.

How to Report

There are three ways to report events to OSHA:

  • Calling OSHA’s free and confidential number, 800-321-OSHA (6742)
  • Calling your closest Area Office during normal business hours
  • Coming soon: electronic reporting

If you have questions about these changes, please visit OSHA Recordkeeping for more detailed information, fact sheets and FAQs. You can also contact Pinnacol’s Safety On-Call hotline at 888-501-4752 or 303-361-4700. Our safety consultants can tell you everything you need to keep your OSHA 300 log, 300A summary and 301 injury and illness incident report, in order to comply with the new OSHA recordkeeping guidelines.

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